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Facility Rentals

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1. What happens if I need to change my reservation?

1. Date Change requests for Seahurst Banquet Room will be treated as a cancelation. Please refer to the cancelation policy for more information. All Other Rooms will require (14) days in advanced and may be accommodated if space and Customer Service Representative is available.

2. Time Change (adding time) If available, additional hours may be prearranged. Request will require ten (14) days in advance and may be accommodated if space and Customer Service Representative is available. Please note that not all requests may be granted.

2. What if we cancel our booking?

Business Hours Seahurst Banquet Hall- Cancellations greater than 60 days will be charged a $200 cancellation fee. Cancellations made less than 60 days will forfeit entire damage deposit.

Non Business Hours Seahurst Banquet Room- Cancellations greater than 60 days will be charged a $250 cancellation fee. Cancellations made less than 60 days will result in a $500 cancelation fee.

Meeting Rooms- Cancellations greater than 30 days will not be charged a cancellation fee. Cancellations less than 30 days will result in forfeit of damage deposit.

3. What types of events are held at the Community Center?

The Community Center is a great facility for wedding ceremonies, receptions, banquets, dances, trade shows, live & silent auctions.

4. What is the Community Center’s capacity?

Seahurst Banquet Hall- can accommodate up to 200 people.
Meeting Rooms- can accommodate 60 people.

5. What is the square footage of the rooms?

Seahurst- 2900 sq ft
Meeting rooms- 1200 sq ft

6. When is the best time to visit the Community Center?

On a drop-in basis, you may tour the Community Center during normal business hours which are Monday-Thursday 8:30 a.m. – 7:30 p.m. and Friday 8:30 a.m. – 4:30 p.m. For guided tours, additional information and /or availability, contact our rental office at 206-988-3700 to speak with facility coordinator.

7. How early & how late can we rent rooms at the Community Center?

On a drop-in basis, you may tour the Community Center during normal business hours which are Monday-Thursday 8:30 a.m. – 7:30 p.m. and Friday 8:30 a.m. – 4:30 p.m. For guided tours, additional information and /or availability, contact our rental office at 206-988-3700 to speak with facility coordinator.

8. When must we pay our balance in full?

Final balances are due 30 days prior to rental date.

9. How far in advance can I book rooms at the Community Center?

Seahurst Banquet Hall- We begin accepting reservations 1 year in advance from the month of booking.
Meeting Rooms may be booked on the following schedule:
First week of December for January through March usage
First week of March for April through June
First week in June for July through August
First week in August for September through December

10. Do we get our rental deposit back? When?

If there’s no damage to the facility or equipment was caused during your event and you did not exceed your rental contracted time, then yes, your Rental Deposit will be refunded two –three weeks after the event.

11. Would we share the facility with another group?

Possibly, when you rent the facility there may be other rentals or classes scheduled in the facility. However, we take into consideration all activity to ensure our renters a quality rental.

12. How much parking is available for my guests?

There are 75 parking spaces located at the Burien Community Center. Additional parking is available at Burien Community Center Annex located at 4th and 144th.

13. Does the Center provide parking lot attendants or cones to block of “reserved spaced” for our event?

No, neither is provided by the Center.

14. Is the lobby area part of the rental space?

No, the lobby area is not included as part of the rental agreement. Food and drink are prohibited in the lobby.

15. Will we have Community Center staff on-site to assist us?

Yes, a facility staff member will be on-site throughout the duration of your rental period.

16. What is the Community Center’s facility staff responsible for?

Our staff are responsible for unlocking & locking the facility, guidence with set-up & tear-down of the facility-owned equipment needed for your event, restroom supply and restocking, supervision of group decorating and supervision of guest behavior.

17. Is the room I rent going to be set with the tables & chairs before I get there?

No, set-up of all facility equipment is required by the renter. Facility staff is available to help assist. Please allow additional time to complete your equipment set-up, decorating & vendor set-up.

18. How long will it take to set-up the facility equipment?

Seahurst Hall: This is dependent on how much equipment is needed and the amount of help. For a full reception set up for 160- 200 people plan on 1.5 to 2 hours.
Meeting Rooms: This is dependent on how much equipment is needed. It is recommended that you allow 1- 1.5 hours.

19. Do you decorate the facility for us?

No, decorating is the responsibility of the renter. Many have friends and family assist with decorating. Some contract the decorating with their caterer or florist and others hire professional event coordinating assistance.

20. Can we hire your staff to decorate for us?

No, unfortunately our staff cannot be hired by the renters for additional assistance beyond what the City has hired them to do

21. Are the lights on dimmers?

No, they do not have the ability to dim, but are on staggered circuits which allow you to darken or lighten the room.

22. Can we rent the facility past Midnight?

No, our staff needs to go home; the facility needs time to breathe.

23. Can we purchase additional hours the day of our event?

No, additional hours must be purchased through the rental office ahead of time.

24. What equipment does the Community Center have for us to use?

Each room comes with a set amount of table and chairs. Please review the current equipment list for a detailed equipment list for each room.

25. Does the Community Center provide a storage space for our supplies and/or rental equipment?

No, there is not a designated place for storage.

26. When can my supplies / rental equipment be delivered for storage?

Your rental equipment and supplies may be delivered at the beginning of your contracted rental time and will need to be picked up at the end of your contracted rental time.

27. Where can we dispose of garbage/recycle/compost items? Who handles the garbage?

Dumpsters for garbage and recycling are in our parking lot outside the East side of parking area and available for your disposal of unwanted goods. Please break-down all boxes to condense space used.

28. Do you provide linens, dishes, serving pieces, etc. for my event?

No, you or your caterer will need to supply these types of items.

29. Can we tape down an aisle runner to the floor?

No, please plan an alternative creative weight option such as rocks, bags of marbles, freestanding items to hold the runner in place or a heavier runner.

30. Can we bring in rice, birdseed, confetti, glitter, sparklers, etc.?

No, we do not allow dried rice, birdseed, confetti, glitter, or sparklers inside or outside the facility.

31. Can we decorate with hay bales?

No, we do not allow hay bales inside or outside the facility due to the mess, fire safety and allergens.

32. Can we decorate with candles?

Yes, we allow floating candles.

33. Is there a dance floor?

No, there is not a dance floor on-site. Groups usually just designate a dance area using our existing floor.

34. Does the Community Center have a kitchen?

There is a small kitchenette space available for renters utilizing the Seahurst Banquet Hall. The kitchenette includes countertop, small sink; microwave, standard refrigerator, small freezer and warming ovens for catering purposes.

35. Can we provide our own food? Can we have a potluck?

You are welcome to self-cater or have the caterer of your choice, as long as all food is brought in pre-prepared. The Community Center is only licensed as a warming kitchen, so you may re-warm food or prepare cold food and trays, but you may not "cook" in our kitchen. So, yes, you may have a potluck, as long as you keep the aforementioned restrictions in mind.

36. Is alcohol service allowed at the Community Center?

Yes, alcohol is allowed at the Community Center as long as the following rules & regulations regarding alcohol service & liability are followed.

37. Where is Alcohol permitted?

All alcohol is permitted and must be consumed within the rented room in a designated location. Serving alcohol without proper approval and permits, and/or in violation of any of the below policies and procedures may result in a Police citation, immediate shut down of your event, forfeiture of your deposit, and/or additional fees and penalties.

38. What type of alcohol can we have at our event?

Alcohol service and consumption is restricted to bottled or canned beer, wine and champagne ONLY. Liquor (gin, whiskey, rum, tequila, etc.) and drinks containing liquor are prohibited. The use of beer kegs is also prohibited.

39. When can alcohol be distributed?

Alcohol service is allowed during your rented event hours. Alcohol service must end 1 hour prior to your contractual end time. For example, an event ending at 12 a.m. will do last call at 10:30 p.m. and close the bar by 11 p.m. All alcohol must be consumed within the rented room in a designated location.

40. May we have a cash bar?

Private rentals (weddings, parties and receptions) CANNOT HAVE A CASH BAR. Corporate events also CANNOT HAVE A CASH BAR. It is illegal.

It is only legal, for non-profit organizations to have a cash bar and they must supply a Special Occasion License ($60 from the Washington State Liquor Control Board) instead of the Banquet Permit ($10 from any local liquor store). The Special Occasion License takes at least 1 month for approval.

41. Who is responsible for the alcohol at my event?

The legal responsibility for any guest’s consumption of alcohol rests with the individual signing the rental contract. The Rules & Regulations are required for your protection!

42. Am I required to provide Security Service?

Perhaps, depending on the event, activities, attendees and service of alcohol, security may be required.

We require security for any youth oriented events with alcohol. Examples of these events: Birthday Parties, Baptisms, First Communions, Quinceanera, etc.

For larger rentals with alcohol service and for added safety measures for the facility it is at the discretion of the Facility Coordinator and renters may be required to provide security for their event.

If Security is required, the renter must arrange with Washington Patrol Division (253) 867-2060. Renters must show proof of scheduled security service 14 days prior to the rental event. All costs for the security will be paid by the renter.

Approximate Cost for Security - $35.00 per hour/per officer
1-100 people 1 Security Officers
101-200 people 2 Security Officers

43. Are there any restrictions to reserving the facility?

1. Decorations may be used if attached to walls with painter’s tape and removed following event.

2. Materials not allowed during rentals include: dance wax fog/smoke machines, push tacks, nails, staples, scotch tape, and duct tape.

4. Amplification that produces sound cannot be audible at the distance of 30 feet or farther from the event area except by special permission (i.e. a “Special Event Permit”) from the City.

5. Major Events will require additional information to address crowd control, overflow parking, and other special circumstances. Staff will determine if a Major Event Request application will need to be completed.

6. Illegal Substances Are Not Permitted in the facility or park.

7. Smoking Is Prohibited in all facilities.